Data Protection / Privacy Policy

Data Protection Act 1998:

 In accordance with our responsibilities under the Data Protection Act, you should be aware that the personal information you choose to provide will not be passed to any person or organisation outside Barking and Dagenham council (unless we have your consent, or where we have a legal obligation or have the statutory powers to do so). However, it will be held by relevant staff in the service area relevant to your comments.

The Adult College will not sell or rent your personal information to anyone.  The Adult College enrolment website has security measures in place to prevent the loss, misuse and alteration of personal information under its control.  It will be understood by The Adult College that, in providing personal information, you agree to its use by The Adult College under these conditions and to the extent described in this and succeeding clauses of this Disclaimer.

How We Use Your Personal Information:

The Greater London Authority (GLA) is London’s regional government. The Mayor of London provides Citywide leadership, and the London Assembly is a watchdog for London responsible for holding the Mayor and his advisers to public account.  Find out more about what they do and how they work at www.london.gov.uk.

The Mayor of London is responsible for the Adult Education Budget (AEB) in London and the funding provided for your course. This funding is being used to ‘match fund’ a European Social Fund (ESF) programme for residents in Greater London.  The majority of the information provided by you in this Enrolment Form is collected by Department of Education (DfE) under its privacy notice. This information is shared with the GLA, which operates as a data controller of your personal data under relevant data protection law.

The GLA is required to process your personal data to enable it to carry out its functions and statutory responsibilities including reporting to the Department of Work and Pensions (DWP) on the ‘match funding’ of ESF programmes. In addition, the GLA collects some supplementary information to comply with ESF requirements, for which the DWP is the data controller.

Information about use of and access to your personal data held by the GLA, details of organisations with whom the GLA regularly share data, information about how long the GLA retain your data, and how to exercise your rights is set out in the GLA AEB Procured Privacy Notice

College Privacy Statement:

 The Service is committed to keeping your personal data safe and will act within the legislation regarding data protection (General Data Protection Regulations). The data collected in this form is used to process your application to the Adult College and for any other legitimate reasons such as compliance with relevant legislation.

All data will be stored securely and retained in line with LBBD and Funding Agencies Data Protection Policies.

Privacy Notice:

 This privacy notice is issued on behalf of the Secretary of State for the Department of Education (DfE) and Greater London Authority (GLA) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of UK GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).

The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data each year under the terms of a funding agreement, contract, or grant agreement. It helps ensure that public money is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.

We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr

ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.

For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter ( https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter ) and the DfE Privacy Notice ( https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education )

If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:

If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit.